United Kingdom
Legal practice management software for UK firms.
Matters, time recording, sterling billing, and client account reconciliation, with UK case law research and Word drafting included rather than sold as three more subscriptions.
What’s inside
The day-to-day, handled.
Matter types that fit
Conveyancing, private client, family, employment, commercial, and litigation, each with its own stages and custom fields.
Time and sterling billing
Time captured as work happens, invoiced in sterling or any currency, with disbursements charged to the matter.
Client and office money
Held separately, reconciled in real time, with a date-stamped and attributable audit trail for review.
Research and drafting
UK judgments and legislation searched and cited, then drafted in Word. See research.
Time recording
The units nobody writes down.
UK firms bill in six-minute units, and the units that go missing are never the long ones. It is the four-minute call, the ten minutes checking an authority, the note dictated between hearings. Reconstructed on a Friday, a week of those is invisible, and a firm cannot report on time it never recorded.
Because research, drafting, calls and client messages happen inside the platform, the timer attaches to the activity rather than depending on memory. Entries stay editable until the bill is raised, so a fee earner still exercises judgement about what is fair to charge. The difference is that the judgement is made against a real record instead of a reconstruction.
- Chargeable and non-chargeable time separated, so utilisation is measurable rather than anecdotal
- Rates per fee earner, per client, and per matter type, including agreed client rate cards
- Write-offs recorded as write-offs rather than quietly deleted, so realisation is visible
- Disbursements logged against the matter when incurred, not remembered at billing
Firm finances
Lock-up is the number that hurts.
Work in progress
Unbilled work is a loan to your client.
Work in progress that sits unbilled for months, and bills that sit unpaid after that, are the two halves of lock-up, and lock-up is what makes a profitable firm feel short of cash. Both are visible per matter, per fee earner, and per client as they build, rather than discovered at the quarter end when the position is already set.
Profitability
Which work is actually worth doing.
Fixed-fee conveyancing and hourly commercial work cannot be compared on revenue alone. With time recorded honestly against both, profitability per matter type becomes a real number, and the annual conversation about which practice areas to grow stops being a matter of opinion. See law firm billing software.
Consolidation
Case management, a research subscription, and now an AI tool.
Most UK firms of any size run at least three systems that each hold part of a matter. The cost is not only the three invoices. It is the copying between them, and the fact that no single system can tell you what actually happened on a file. ModulawAI holds the matter, the research, the drafting, the time, and the money on one record.
Billing arrangements
Few UK firms bill only one way.
A single firm will run hourly commercial matters, fixed-fee conveyancing, capped employment work, and the occasional conditional fee arrangement, often for overlapping clients. These sit on the same matter list rather than in separate spreadsheets.
- Hourly. Rates per fee earner and per client, with interim bills raised on a schedule or on demand.
- Fixed fee. Time still recorded behind the fee, because that is the only way to know whether the fee was right.
- Capped. Visibility of time against the cap before it is reached rather than after.
- Payments on account. Client money received and applied against bills with the ledger reconciled continuously.
- International clients. Multi-currency invoicing with jurisdiction-aware tax, from the same matter list.
FAQ
Questions, addressed.
What is legal practice management software in the UK?
For a UK firm it is the system holding matters, clients, time recording, billing, and the separation of client money from office money, together with the audit trail a compliance review expects. ModulawAI covers that ground and adds AI research over UK case law and legislation plus drafting inside Microsoft Word.
Does it handle the client account?
Client money is held and reported separately from office money and reconciled in real time, with an exportable trail for the annual accountant’s report. Responsibility for compliance with the SRA Accounts Rules stays with the firm and its COFA.
Does it replace our legal cashier or accounts package?
It handles time, billing, disbursements, payments on account and client account reconciliation, and exports to standard accounting formats. Most firms keep their statutory accounting package and use ModulawAI as the operational source of truth rather than replacing the cashiering function outright.
Can it track fixed-fee and hourly work side by side?
Yes, and time is recorded behind fixed-fee matters as well as hourly ones, which is what makes profitability comparable across the two.
Can we migrate from our current case management system?
Yes. Matters, clients, and contacts import from CSV and Excel exports, which every major UK system produces. Most firms move one practice area first and the ledger last. See the UK overview for the sequence.
How much does it cost?
It is priced per seat with usage-based credits. See pricing.
See it on your files.
Book a demo with your practice manager and we will model your rates and reporting.